Guide for Authors - Manuscript writing

Please be reminded as you prepare your manuscript for the Colloquium that if your research has previously been or is in the process of being published in journal, you must review that journal's copyright rules. When your article was accepted by the journal, you transferred exclusive copyrights to it. Many journals permit re-publication in a work such as the ICP Proceedings subject to the express condition that the article appear with the following lawful notice on the first page of the Article: “This article appeared in the [date] edition of [Journal name]. © [Year] [Publisher name]. All rights reserved.” The copyright rules vary by journal however. It is not the responsibility of individuals organizing the Colloquium or producing the Proceedings to ensure that copyright rules are followed. It is your responsibility as author to investigate the copyright rules pertaining to your publications.

Electronic manuscripts

Only electronic manuscripts are accepted. Submission should be made to: 8icp@kvl.dk

Name the file containing the manuscript using the template: ThemeX_Author_ReferenceCode.doc

where ThemeX is the theme to which the abstract belongs; Author is the surname of the first author (not the corresponding author) and ReferenceCode is the code you received with the receipt of your abstract (in March)

Example: Theme5_Jungersen_5011.doc is the paper of Jungersen et al, from Theme 5, with the reference code 5011.

Preparation of manuscripts

1. Manuscripts should be written in English. Authors whose native language is not English are strongly advised to have their manuscripts checked by an English-speaking colleague prior to submission.
2. Manuscripts should be written in a standard word processor such as Microsoft Word.
3. The full manuscripts may not extend beyond 15 pages DIN A4. Every page of the manuscript should be numbered. However, in the text no reference should be made to page numbers; if necessary, one may refer to sections. Avoid excessive usage of italics to emphasize part of the text.
4. Page set-up should be A4, with 2.5 cm margins in top and bottom and lateral margins being 3.0 cm
5. Arial size 10 with double line spacing should be used.
6. Manuscripts in general should be organized in the following order:
   Title (should be clear, descriptive and not too long, and written in lower-case except words requiring capitals)
   Name(s) of author(s)
   Complete postal address(es) of affiliations
   Full telephone, Fax No. and E-mail of the corresponding author
   Abstract
   Keywords (indexing terms), normally 3-6 items.
   Introduction
   Material studied, area descriptions methods, techniques
   Results
   Discussion
   Conclusion
   Acknowledgements and any additional information concerning research grants, etc.
   References
7. Tables and Figures should be included in the text where appropriate (usually when first referenced)
   In typing the manuscript, titles and subtitles should not be run within the text. They should be typed on a separate line. without indentation. Use lower-case letter type.
8. SI units should be used.
    

1. Abstracts
   1. The abstract should be clear, descriptive and not longer than 250 words.
2. Tables
   1. Authors should avoid use of large tables. Reversing columns and rows will often reduce the dimensions of a table.
   2. If many data are to be presented, an attempt should be made to divide them over two or more tables.
   3. Tables should be numbered according to their sequence in the text. The text should include references to all tables.
   4. Tables shall be included in the text where appropriate (i.e. usually when first referenced in the text).
   5. Each table should have a brief and self-explanatory title.
   6. Column headings should be brief, but sufficiently, explanatory. Standard abbreviations of units of measurement should be added between parentheses.
   7. Vertical lines should not be used to separate columns. Leave some extra space between the columns instead.
   8. Any explanation essential to the understanding of the table should be given as a footnote at the bottom of the table.
3. Illustrations
   1. All illustrations (line drawings and photographs) should be submitted both as separate files and included in the manuscript. Separate files should be numbered xxx_Fig01.aaa, xxx_Fig02.aaa etc, where xxx refers to the number of the manuscript and aaa indicates the file format. The preferred format is TIFF. A good software program is Photoshop. While creatings graphs or illustrations using the program of your choice, then save it in TIFF format. Resolutions of 300 dpi or higher is preferred.
   2. Illustrations should be numbered according to their sequence in the text. References should be made in the text to each illustration.
   3. Each illustration should be identified on the reverse side (or - in the case of line drawings - on the lower front side) by its number and the name of the author. An indication of the top of the illustrations is required in photographs of profiles, thin sections, and other cases where doubt can arise.
   4. Illustrations should be of such a size as to allow a reduction of 50%.
   5. Lettering should be in Indian ink or by printed labels. Make sure that the size of the lettering is big enough to allow a reduction of 50% without becoming illegible. The lettering should be in English. Use the same kind of lettering throughout the manuscript.
   6. If a scale should be given, use bar scales on all illustrations instead of numerical scales that must be changed with reduction.
   7. Each illustration should have a caption. The captions to all illustrations should be typed on a separate sheet of the manuscript.
   8. Explanations should be given in the typewritten legend. Drawn text in the illustrations should be kept to a minimum.
   9. Photographs are only acceptable if they have good contrast and intensity. Sharp and glossy copies are required.
   10. Colour illustrations cannot usually be included in the printed proceedings
4. References
   1. All publications cited in the text should be presented in a list of references following the text of the manuscript. The manuscript should be carefully checked to ensure that the spelling of author's names and dates are exactly the same in the text as in the reference list.
   2. In the text refer to the author's name (without initial) and year of publication followed - if necessary - by a short reference to appropriate pages. Examples: "Since Peterson (1988) has shown that..." "This is in agreement with results obtained later (Kramer,1989, pp. 12-16)".
   3. If reference is made in the text to a publication written by more than two authors the name of the first author should be used followed by "et al.". This indication, however, should never be used in the list of references. In this list names of first author and co-authors should be mentioned.
   4. References cited together in the text should be arranged chronologically. The list of references should be arranged alphabetically on authors' names, and chronologically per author. If an author's name in the list is also mentioned with co-authors the following order should be used: publications of the single author, arranged according to publication dates - publications of the same author with one co-author - publications of the author with more than one co-author. Publications by the same author(s) in the same year should be listed as 1974a, 1974b, etc.
   5. Use the following system for arranging your references:
   a. For periodicals
   Russell, P.H., 1993. Newcastle disease virus: virus replication in the Havderian gland stimulates lacrimal IgA; the yolk sac provides early lacrinial IgG. Vet. Immunol. Immunopathol. 37, 151-163.
   b. For edited symposia special issues, etc., published in a periodical
   Dow, S.W., Dreitz, M.J., Hoover, E.A., 1992. Feline immunodeficiency virus neurotropism: evidence that astrocytes and microglia are the primary target cells. In: Dandekar, S., Pedersen, N. (Eds.), Feline Immunodeficiency Virus. Vet. Immunol. Immunopathol. 35, 23-35.
   c. For books
   Armitage, P., Berry, G., 1987. Statistical Methods in Medical Research. Blackwell Scientific Publications, Oxford.
   d. For multi-author books
   Butler, J.E., 1981. A concept of humoral immunity among ruminants and an approach to its investigation. In: Butler, J.E., Nielson, K., Duncan, J.R. (Eds.), The Ruminant Immune System. Plenum Press, New York, pp. 3-55.
   6. Abbreviate the titles of periodicals mentioned in the list of references, according to the International List of Periodical Title Word Abbreviations .
   7. In the case of publications in any language other than English, the original title is to be retained. However, the titles of publications in non-Latin alphabets should be transliterated, and a notation such as " (in Russian) " or " (in Greek, with English abstract) " should be added.
   8. Work accepted for publication but not yet published should be referred to as "in press".
   9. References concerning unpublished data and "personal communications" should not be cited in the reference list but may be mentioned in the text.
5. Formulae
   1. Formulae should be typewritten, if possible. Leave ample space around the formulae.
   2. Subscripts and superscripts should be clear.
   3. Greek letters and other non-Latin or handwritten symbols should be explained in the margin where they are first used. Take special care to show clearly the difference between zero (0) and the letter O, and between one (1) and the letter l.
   4. Give the meaning of all symbols immediately after the equation in which they are first used.
   5. For simple fractions use the solidus (/) instead of a horizontal line.
   6. Equations should be numbered serially at the right-hand side in parentheses. In general only equations explicitly referred to in the text need be numbered.
   7. The use of fractional powers instead of root signs is recommended. Also powers of e are often more conveniently denoted by exp.
   8. Levels of statistical significance which can be mentioned without further explanation are * P <0.05, ** P <0.01 and *** P <0.001.
   9. In chemical formulae, valence of ions should be given as, e.g., Ca 2+ not as Ca ++ .
   10. Isotope numbers should precede the symbols, e.g., 18 O.
   11. The repeated writing of chemical formulae in the text is to be avoided where reasonably possible; instead, the name of the compound should be given in full. Exceptions may be made in the case of a very long name occurring very frequently or in the case of a compound are being described as the end product of a gravimetric determination (e.g., phosphate as P 2 O 5 ).
6. Footnotes
   1. Footnotes should only be used if absolutely essential. In most cases it should be possible to incorporate the information in normal text.
   2. If used, they should be numbered in the text, indicated by superscript numbers, and kept as short as possible.