For guidance on how to prepare your abstract Please click here

PLEASE SEE GUIDELIND                                                             '''''''''      ******

GUIDANCE NOTES FOR POSTER DISPLAY

The poster display forms an important part of the conference as it provides a unique opportunity for delegates when they are not in workshops or sessions

to find out more information on your chosen subject.

LOCATION OF POSTERS

The poster display area will be set out on the ground floor just off the exhibition area at the Tivoli Conference Centre. Upon arrival at the venue,

please collect your name badge and delegate pack from the Registration Desk.  Conference staff will then direct you to the poster area to set up your poster.

DISPLAY PANEL

Each poster will be allocated a display area, and posters should measure 92cm wide x 182cm high. Your area will have your poster code as indicated on your acceptance email.

Please ensure your poster is displayed in the correct coded area. Pins will be provided to attach your poster to the panel. 

SET-UP AND REMOVAL TIMES

All posters, should, be set up before 15:00 pm 24th March 2011. 

The posters should remain on display until the afternoon of Saturday 26th March 12 midday.

PREPARATION OF POSTER MATERIAL

Abstracts of all posters will be printed in the conference programme, which will encourage delegates to come and look at your poster.

The following suggestions are provided to help in the preparation of poster material:

• Minimise the amount of text on your poster – keep to the key points, such as a series of headlines.  Please use plain type fonts that can be easily read from a distance
• Make the poster as eye-catching as possible, by including graphics and different colours
• Highlight any issues for discussion with delegates

HANDOUTS

You may wish to provide handouts to complement your poster display. They provide a permanent record for delegates to take away and share with colleagues.

A printed copy of your poster on A4 size paper together with your contact details can be made available for delegates.

Copying of Handouts

You will be responsible for copying your own handouts.  These handouts must be copied prior to the event as there are NO photocopying facilities on-site.

A4 Document Holder

Please attach an A4 document holder to the display panel so that handouts can be stored neatly and made available when you are not present at your poster.

SUMMARY

Do NOT exceed the overall poster dimensions

Recommended Poster Size: 92cm width x 182cm height

2.         Please try to ensure that the text of the poster is as clear as possible – it should be able to be read from a distance of 2 metres.

3.         Posters should be attached to the boards by pins, which will be supplied by the organisers.  Poster should be made from light-weight materials.

4.         Mounting and removal of posters:

Mount posters:                       Before 13.00 on Thursday 24th March

Remove posters:                   After   12.00 on Saturday 26th March

All posters should be displayed for the duration of the conference.

We request your cooperation in keeping to the times above for mounting and Removing posters. 

This will ensure that, as many delegates as possible are able to view the posters. 

Thank you.

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NOTES FOR PRESENTERS IN PARALLEL SESSIONS

We hope that these notes will help you and the audience to get the most out of your presentation.  Delegates at previous conferences tell us that a successful session consists of:

• A clear and concise talk, illustrated with well prepared, easily visible visual aids with large text
• An indication of issues for further debate
• Time for discussion

LOCATION OF PARALLEL SESSIONS

All the parallel sessions will be held in various meeting rooms within the Tivoli Congress Centre. 

Upon arrival, please collect your name badge and delegate pack from the Registration Desk in the Foyer of the Waterfront Hall, before reporting to the speakers’ desk.

 

 HOW YOUR SESSION WILL BE ORGANISED

Please refer to the accompanying email which confirms the date and time of the session in which your paper is to be presented. 

Your presentation will be included with four/five other papers on a related theme.

Timings: Please note that your session should last 15 minutes and include no more than 12 slides.

Each presenter will have 12 minutes of oral presentation and 3 minutes for responding to questions.

Please adhere to your allowed time - the Chair will be under strict instructions to keep to time. 

SIZE & NATURE OF PARALLEL SESSIONS

There will be several parallel sessions at the same time therefore attendance will be variable.  While we encourage delegates to remain in the same room for the full session,

some will inevitably want to hear papers in other sessions so there may be some movement during your session, however the chair will ensure there is as little disruption as possible.

Presenters are also asked to bear in mind that the audience may include hard of hearing delegates and that every effort should be made to enable their full participation.                                                  

VISUAL AIDS - IMPORTANT

Data Projectors

Each room will be equipped with a data projector for PowerPoint presentations.  Presenters are encouraged to use the PowerPoint facility.

If you require any other audiovisual equipment, you must inform us by Friday 17th of March in order for us to arrange it.

Presentation computers will run Windows 2000 / Windows XP, with MS Office 2000 / MS Office XP. These can accommodate all prior versions of PowerPoint. 

Speakers Preparation with technician

You should either send your presentation beforehand to vanhauen@vanhauen.dk or go to the Pantomime room on the first floor of the Congress Centre during a break prior to your session to upload your presentation with the technician. If you send the presentation by e-mail please inform Abstract ID number. Presentation day and time.

SESSION CHAIRS

Each session will have a Chair whose role will include introducing speakers, encouraging discussion and keeping each session to time.

To ensure that the session runs smoothly, chairpersons will be very strict in following the programme schedule. If the time allocated is exceeded, the chair will ask you to stop immediately.

GENERAL PRESENTATION ADVICE

Some tips:

• Try to emphasise the key elements of your paper and the topics to be raised for debate
• Take time to rehearse your presentation preferably in front of a colleague
• Bear in mind that delivery always takes longer when using visual aids
• It is important to read out the key points of each visual aid – most delegates find this helpful.
• Using handouts (see below) may save you time because you can leave background information out of your presentation
• Remember than for many delegates English will not be the first language. Speakers should use standard terms and avoid abbreviations such as CPR or RCP

 PREPARING VISUAL AIDS

With all visual aids, it helps to remember the basic rules:

          Choose them for what they will show, not what they will say

• Keep slides simple – each visual should convey only basic ideas
• Display text as bullet points – but not more than four bullet points per visual, and generally no more than four words to a bullet
• Use more than one colour if possible.  The best colours to use are a medium blue background with yellow or white lettering
• Try reading your visuals from a distance of 20 ft to check that delegates can read them from the back
• Charts and graphs can be very helpful, but:
• Don’t forget to label the trend lines, as well as the horizontal and vertical axis
• To assist clarity, state briefly what conclusions can be drawn from each chart

Best wishes for a successful presentation from the Conference Organisers!

 eadlin

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The International Scientific Committee are pleased to receive abstracts which address the conference five themes:

• Creativity in Clinical Practice and Safety Improvement
• Health Informatics & Technology
• Education Innovations and Developments to Support Practice
• Family Involvement and Cross Cultural Care Issues
• Research, Evidence-Based Care, and Role Development

Guidelines for abstract submission

• All abstracts must be written in the English language
• Abstract must be submitted via   www.efccna2011.dk (individuals must first create a personal account at the congress website

           and then follow instructions for preparing and  submitting an abstract).

• Abstracts should be up to a maximum of 300 words (this includes references). Any abstract exceeding the word count will be rejected.

Guidelines for formatting of abstracts:

• Headings for research papers/literature reviews:

Title

Aim

Methods

Results

Conclusion

References (maximum of three)

Please provide 3 key words relating to abstract content

• Headings for audit reports or practice development or similar:

Title

Background

Aim

Results

Implications for practice

References (maximum of three)

Please provide 3 key words which relate to the content of the abstract

EfCCNa & FSAIO SCHOLARSHIP AWARDS

EfCCNa and FSAIO are offering six Scholarships Awards. Each Award is worth €500.

Critical Care nurses from Scandinavian countries may apply for one of three FSAIO scholarships awards.

European critical care nurses may apply for one of three EfCCNa scholarships awards.

Only individuals who have submitted an abstract that meet the congress themes will be considered for one of the travel scholarships.

Those submitting an abstract must indicate, at the registration page, whether they wish to be considered for and award and choose ONE of the following:

(a) Young Scientist Award,

(b) Best Practice Award, or

(c) Educational Innovation Award. 

 Registration: All successful authors must register as congress delegates in order to be eligible to present at the congress.

The decisions of the International Scientific Committee are final and panel members will not enter into discussions.