CONTACTS

DATES & LOCATION

The Conference will take place at the XXXXXXXX date XXXX year XXXX

OFFICIAL LANGUAGE

The official language of the conference is English. Simultaneous translation will be provided into French, German, Italian and Spanish for all the A sessions. Headsets will be available outside the entrances to the A sessions.

DATES AND DEADLINES

BADGES

For security reasons only persons wearing the official badges will be allowed admission to scientific sessions, the exhibition, and all the social programs. Please note tickets will be required for XXXX. You will receive these tickets on registration at the Conference, if ordered.

COFFEE BREAKS

Coffee breaks are included in the Registration Fee and will be served to delegates from xxxx to xxxx atxxxx during the session breaks.

LUNCHES

Lunchboxes/buffet is included in the Registration Fee and will be available for delegates from xxx to xxx during lunch breaks.

CELLULAR PHONES AND PAGERS

As a courtesy to all meeting attendees and speakers, cellular phones, pagers, and other electronic devices must be operated in silent/vibrate mode within educational sessions. Devices that beep, ring, etc. are strictly prohibited. No cellular phone conversations are permitted within meeting rooms.

A Rent-a-phone desk will be available at the Registration area.

CLOAKROOM

Cloakrooms will be located close to Aditorium xxxxxx

MESSAGES

The will be a special stand-alone/net-café computer-based Information and Message Service available during the Conference.

OFFICIAL INVITATION

Official letters of invitation to XX Copenhagen yearXXX designed to help overcome administrative difficulties in certain countries, will be sent by the Congress Secretariat on request. Please note that this procedure aims to assist delegates who need to obtain a visa or permission to attend the Congress and is not an official invitation covering fees and any other expenses. It does not imply any financial support from thexxx congress xxx year Requests should be addressed to:
XXXXXXXXXX

VISAS

Please note that Van Hauen Conferences & Incentives is not responsible for invitations nor issuing visa to this Conference.

Denmark is a member of the Schengen Convention. Citizens from a number of countries outside Western Europe and North America may need to have a Schengen Visa before traveling to Denmark.
The list of countries for which this is the case is available <here>. For details on how to apply for a visa, contact the local diplomatic representation of Denmark or any other Schengen country. Note that processing a visa application may take several months.

DRESS CODE

The Organizers recommend the following:
Formal dress (dinner jacket, dark suit) for the opening dinner on Thursday XXXXXX. Lounge suits or similar for all other official events except for Farewell Party, which is informal.

SMOKING POLICY

Smoking is only permitted outside the Conference Venue

TIME ZONE

Wintertime: GMT + 2 (November to end March)?????????
2004: fra 28. marts til 31. oktober
2005: fra 27. marts til 30. oktober

TIPPING

Prices in hotels and restaurants, and the taxi fare are calculated to include taxes and services. A tip, therefore, is at the client’s discretion.

VOLTAGE

Electricity in Denmark is 230 volts-50Hz

INSURANCE

It is recommended that participants take out adequate cover for travel, health and accident insurance before they depart from their country. The organisers cannot accept responsibility for personal injuries or loss or damage to private property belongings to the congress participants and accompanying persons.

LOST & FOUND

A lost and found service will be available on the xxxxxxx

CLIMATE AND CLOTHING

Denmark has a mild climate with no extremes of heat or cold. In the light summer months of June to August, the average daytime temperature is around 20 degrees Celsius (67 degrees Fahrenheit). You may get the daily weather forecast from the Danish Meteorological Institute.

During the period of the conference the weather in Copenhagen would normally bee with temperatures averaging XX–XX Celsius. However, it can be changeable so a light coat may be needed.
For those participants taking part in any excursion, comfortable clothes and walking shoes are recommended. Occasional showers may occur.

BANKS AND FACILITIES

Bank and post office opening hours are Monday to Friday from 10.00 – 16.00 hrs. Both facilities may be found within walking distance from your hotel. Cash is obtainable using most major credit cards. Outside normal banking hours up to a maximum of DKK 2,000 may be withdrawn from cash dispensers.
At the venue cash dispensers are available outside xxxxxxx

The Danish currency is the krone (abbreviated "DKK" internationally and "kr" domestically) which is subdivided into 100 øre. 1 Euro = 7,50 DKK. Due to widespread use of the national debit card system "Dankort", many retail outlets do not accept international credit cards. Hotels and restaurants commonly do accept a range of credit cards. Most bank branches have external cash dispensers that accept at least Visa, Euro/MasterCard.