Conference expertise, built on family trust.
Van Hauen Conferences is a family-run Professional Conference Organiser. We plan and deliver congresses, scientific meetings, company days and events of every kind, in Denmark, across the Nordic countries and internationally, so you can focus on the content.
Everything around the programme, handled
You take care of the scientific programme. We take care of the rest, as a full service or only the parts you need.
Project and financial management
Budget, cash flow, contracts and a clear plan from the first meeting to the final account.
Read more →Registration and abstract handling
Online registration, full abstract handling from call to abstract book, card payment and invoicing in several currencies.
Read more →Sponsors and exhibitions
Sponsor packages, contracts, floor plans and close contact with the industry.
Read more →Conference websites and communication
A dedicated website for your congress, newsletters, printed material and name badges.
Read more →Venue, hotels and social programme
The right venue, hotel room blocks, conference dinner and social events.
Read more →On-site management and evaluation
Our team on site from set-up to closing, followed by survey, report and final account.
Read more →One partner for every kind of event
If people are meeting, we can organise it. These are some of the events we plan and run.
International and Nordic congresses
Multi-day congresses with parallel sessions, exhibition and social programme.
Scientific meetings and courses
Symposia, courses with live sessions and hands-on training, and abstract-based meetings.
Annual meetings and general assemblies
Annual meetings for societies, associations and networks, with or without a scientific programme.
Company days and kick-offs
Company days, staff events, strategy days and kick-offs, from 50 to several thousand participants.
Seminars, customer events and launches
Product launches, customer seminars, roundtables and invite-only meetings.
Gala dinners and anniversaries
Conference dinners, award ceremonies, anniversaries and receptions.
Exhibitions and industry days
Exhibitions, trade fairs and industry days with stands, floor plans and exhibitor service.
Group travel and transport
Flights, buses, hotels and transfers for delegates and staff, also abroad.
A personal partner with a professional set-up
Three generations of conference experience. Small enough to know every detail, experienced enough to deliver congresses with thousands of delegates.
One contact from start to finish
You get one dedicated project manager who knows every detail of your congress, from the first budget to the final account.
Tight budget control
Transparent budgets with clear scenarios, a cash-flow plan, regular status and a final account for the board.
Our own digital set-up
We build the conference website, online registration, payment and invoicing ourselves, so everything works together.
Invoicing that fits international delegates
Card payment, invoices in EUR, DKK and NOK, e-invoicing via Peppol and EAN invoices for Danish public institutions.
National, Nordic and international
From Nordic courses in Oslo, Bergen, Malmö and Helsinki to international congresses with delegates from all over the world, in hotels, congress centres and hospital auditoriums.
Strong relations with the industry
Long-standing contact with medtech and pharma sponsors, who come back to our conferences year after year.
Planning to bid for a congress?
If you sit on the board of a national, Nordic or international society, we help you prepare a strong bid with budget, venue options and material for the board.
Conferences we run every year
Two examples of what a long-term collaboration with us looks like.
SADE
The Scandinavian Association for Digestive Endoscopy course with live endoscopy, lectures and a hands-on day with the industry, in a new Nordic city every year.
Pancreatic Cancer Symposium
A one-day multidisciplinary symposium for everyone who treats pancreatic cancer, held in the main auditorium of Herlev Hospital.
What participants and exhibitors say
After every SADE course we send a survey to delegates and exhibitors and report the results to the board.
of the doctors found SADE 2025 in Copenhagen useful
Delegate survey 2025of the doctors found SADE 2026 in Helsinki useful
Delegate survey 2026of exhibitors were satisfied in 2026, up from 38% the year before
Exhibitor survey 2025 and 2026What we're organising next
Conferences currently managed by Van Hauen Conferences as PCO. Visit each conference website for the programme and registration.
Third Pancreatic Cancer Symposium 2026
Early detection, translational science, treatment and patient-centred care, bringing together every specialty that treats pancreatic cancer.
Visit conference site →SADE 2027, 43rd Course in Advanced Endoscopy
Two days of live endoscopy and lectures for doctors and endoscopy nurses, with a hands-on training day together with the industry.
Visit conference site →Medical and scientific congresses
From Nordic courses with 200 participants to international congresses with more than 1,000 delegates.
SADE, Course in Advanced Endoscopy
PCO for the Scandinavian Association for Digestive Endoscopy for the last 25 years, in a new Nordic city every year. Next: Oslo 2027.
Pancreatic Cancer Symposium
Multidisciplinary symposium at Herlev Hospital in 2022, 2024 and 2026 for the Copenhagen Pancreatic Cancer Consortium.
Nordic EUS Meeting
Endoscopic ultrasound meeting with live cases from Herlev and Hvidovre in 2024 and twelve industry partners. Also Oslo 2023.
European Society for Vascular Surgery
Annual congress for European vascular surgery specialists.
Int. Symposium on Mathematical Programming
A leading global symposium for researchers in mathematical optimisation.
Goldschmidt, Processes in Geochemistry
One of the world's premier geochemistry conferences.
A family company, built over decades
Van Hauen Conferences is run by three generations of the same family. Susanne founded the company and has worked as a PCO for more than 40 years, Dorina brings 30 years of experience, and August runs the daily operations of our conferences today.
Susanne van Hauen
Founder · 40+ years as PCOFounder of Van Hauen Conferences, with more than four decades of experience as a Professional Conference Organiser across scientific, medical and corporate events.
Dorina van Hauen
Partner · 30+ years of experienceThirty years of experience in conference and event planning, with a strong network among venues, hotels and suppliers.
August van Hauen Hillersborg
Partner · PCORuns the day-to-day planning of our conferences, from budgets and sponsor contracts to websites, registration and on-site management.
Let's plan your next conference
Tell us a little about your congress or event, and we will get back to you within one working day.
Phone
Address
Van Hauen Conferences ApS
Amaliegade 36, 1256 København K, Denmark
CVR 40321543